Best practices

Do you want to keep your data secure? Turn on Multi-Factor Authentication (MFA) wherever you can. 

The importance of enabling Multi-Factor Authentication (MFA)

How to set up Multi-Factor Authentication (MFA) using a phone

How to set up Multi-Factor Authentication (MFA) using an Authenticator App

Possible FAQs

Here’s how to stay protected:

• Enable MFA on all your accounts: It adds an extra step to verify it’s really you logging in.
• Keep your MFA device safe: Whether it’s your phone or another device, lock it with a strong PIN or fingerprint (biometric lock).
• Check your MFA settings regularly: Make sure everything’s up to date and you’re using the most secure options available.

Adding this extra layer of security makes it harder for hackers to get in. 

Click here for Unisa's Multi-Factor Authentication (MFA) user guide.

Keep it clean: The clean desk policy

No matter where you’re working, follow the clean desk policy.

Here’s how to do it

• Lock away sensitive stuff: When you’re done for the day or stepping away, put away any documents, devices or notes with private information.
• Lock or clear your screen: Even if you just step away for a minute, lock your computer so that no one else can access it without your permission. 
• Dispose of your documents the right way: Shred any papers with confidential information instead of just throwing them in the bin.

How to auto-lock a computer 

For laptops

Windows:

• Press Win + L on your keyboard to lock your screen instantly.
• Alternatively, you can click on the Start Menu, select your user icon and choose lock.

Mac:

• Press Control + Command + Q to lock your screen.
• You can also go to the Apple menu and select Lock Screen.

For desktop domputers

Windows:

• Use the same shortcut: Win + L.
• You can also right-click on the desktop, go to New > Shortcut, and create a shortcut to lock your screen.

Mac:

• Again, use Control + Command + Q to lock your screen.
• Or click on the Apple menu and choose Lock Screen.

Stay safe online

Follow these simple rules to keep your information safe: 

• Only download from approved sources: Stick to software and applications approved by Unisa for work or study.
• Say no to free or cracked software: These can hide viruses and spyware that can harm your device.
• Keep your software updated: Regular updates fix security issues. 

Watch out for tricky links

• Hover before you click: Move your mouse over a link to check the actual URL and ensure it points to a trusted site.
• Verify source authenticity: If you receive a suspicious e-mail or message, verify its source by contacting the sender through a separate, known channel.
• Don’t fall for urgent messages: Scammers try to rush you into clicking on a link. Take a moment and think before you act!

Quick privacy tips for students 

• Think before you share. Keep details like your student number, home address address or cellphone number off public platforms. If it’s personal, keep it private.
• Check your privacy settings. Review your privacy settings on social media and other platforms regularly. Control who can see your posts, profile and anything you’re tagged in.
• Avoid posting personal or even university-related information that could be sensitive or misused.